Advice from TASC regarding the use of Zoom.
Zoom is still being regarded as the primary video conferencing platform for schools and it is wonderful to see it being used not only for delivering learning, but also to keep those normal school events like Home Room, Chapels and Assemblies going.
Just last week, breaking from the normal routine, a school used Zoom to hold a “Virtual Nutbush City Limits Flash Mob” where all staff and students danced to the famous song together. What a way to boost morale during these challenging times!
Over 10,000 online meetings have been conducted in the last week using Zoom, with 400 of those having over 50 participants.
Preventing “Zoombombing” and Other Tips
You may have heard in the media the term “Zoombombing”, where an unwanted participant joins your Zoom meeting is a very disruptive way. While we have always had strong measures in place to help prevent “Zoombombing”, here are some other ways you can help protect your meeting…
• Waiting Room – by default, all meetings require participants to be admitted by the host before they can join the meeting. This is your strongest defence against “Zoombombing” and gives you full control over your meeting. It is essential that you take the time to review and validate all participants before admitting them into the meeting.
• “No full name, no join” policy – you should implement a policy where only participants showing their full name will be admitted to your meeting. To further help enforce this rule, we have disabled the ability that allows participants to rename themselves while in a meeting, therefore you will always know exactly who each participant is at all times.
• Annotations – we have disabled the “Annotations” feature in Zoom while Screen Sharing to prevent any potential misuse. An alternative is to share a “Whiteboard”, rather than your screen if you wish to draw, otherwise please speak to your IT Help Desk if you wish to have this feature re-enabled.
We will continue to review and investigate improvements to our Zoom environment, but please don’t hesitate to have a chat to your IT Help Desk for further information around how we can prevent “Zoombombing”, as well as other measures in place to ensure that our Zoom meetings are being kept safe and secure.